Establish Holy Order in your mission.
Stop managing administrative chaos and start leading with clarity. We build systems for leaders making business decisions with God.
Most organizations and ministries reach a point where the vision outpaces the infrastructure. It’s a critical junction: grow at any cost, or build a foundation that can sustain the work that they get to do in the Earth.
I serve at that intersection.
Vision without structure eventually collapses.
I bring the systems that allow vision to flourish.
Operational Integrity
Eliminate "duct-tape" solutions with clear administrative pipelines.
Trust-Based Giving
Foster transparency and increase support through optimized donor platforms.
Streamlined Flow
Centralized communication hubs that keep mission-flow moving without friction.
The Creation Protocol
Seven Stages of Order
Define vision and separate core mission from noise.
Establish clear boundaries for operational activity.
Build infrastructure where fruit can grow.
Create rhythmic content and timing systems.
Automate onboarding and internal workflows.
Empower stewards to govern your systems.
Achieve sustainability and deep reflection.
Audit
Identify where systems are "without form" and locate bottlenecks holding back your mission.
Systems
Separate light from darkness. Establish task pipelines and rhythms for sustainable order.
Scale
Build scalable frameworks so you can multiply and sustain harvest without leader burnout.
Impact Reports
The Daughters of Eve
Building a protected, scalable digital home for generational formation.
City Archers
Architecture for outreach: Launching a digital foundation for Cincinnati youth.
Consultation & Strategy
Make your vision plain so you can run well.
Daughters of Eve
Case Study: Building Structure Behind the Mission
Overview
Daughters of Eve is a faith-based nonprofit serving girls ages 12–17 through mentorship groups focused on identity, healing, and discipleship. When I began working with the organization, the vision was strong. The backend systems were not. My role was to bring order, structure, and sustainability to the mission. This case study outlines the operational systems, website implementation, CRM structure, and donor infrastructure I built to support long-term growth.
The Challenge
- Manual and inconsistent follow-up systems
- No structured participant pipeline
- No formalized leader approval journey
- Donation processing friction
- Website not optimized for conversion
- Limited visibility into applications and onboarding
- Scattered documentation and internal resources
The organization needed infrastructure that matched its calling.
The Strategy
I approached the project in five core phases:
- Website Clarity & Conversion
- Donation System Overhaul
- CRM & Pipeline Development
- Documentation & Administrative Structure
- Growth Planning & Communication Alignment
1. Website Strategy & Implementation
I restructured the website to create clear user pathways: Join a Group, Host a Group, Donate. Key Improvements: Clarified messaging, built structured FAQ, improved CTAs, simplified applications, and aligned theology.
2. Donation System Overhaul
I implemented Zeffy for recurring giving, simplified checkout, and organized reporting. Outcome: Increased conversions, fee-free intake, and stronger donor confidence. This system created margin for growth.
3. Participant Pipeline Creation
Website Visit → Application → Review → Follow-Up → Placement → Ongoing Engagement
Implemented CRM stages and triggers. The organization now knows exactly where each participant stands. No more guessing. No more scrambling.
4. Leader Journey Map Development
Goal: interested mentors to Approved Host. Built pathway: Interest form, Consultation, Consent, Background check, Review, Training, Launch. Leadership development became intentional instead of reactive.
5. Internal Administrative Hub
To eliminate scattered documents, I built: centralized document management, curriculum boards, task tracking, and resource libraries. Created a single source of operational truth.
6. Donor & Stakeholder Communication
Refined impact updates, sponsorship campaigns, and outreach. Tone shifted to professional nonprofit communication aligned with sustainability.
7. Creative Design & Production
I designed the leaders guide cover and the girls' guide cover and recommended a printing company to keep the overhead cost low for the organization so they are still able to serve well.
Measurable Impact
- Donation increase after system implementation
- Clear visibility into participant intake
- Structured mentor approval process
- Reduced administrative redundancy
- Improved follow-through
- Stronger donor trust
Now Jill and mentors can impact teen girls strategically and efficiently with a system that can grow and go with them.
1. Executive Overview
City Archers was a newly formed 501(c)(3) nonprofit in Cincinnati with a clear mission but no functional digital infrastructure. Michael Bannister had vision and impact but no foundation. My role was to build the entire operational structure from the ground up.
2. Discovery & Strategic Positioning
Our initial consultation revealed: He only owned the domain, he was unknowingly using a free GoDaddy site, there was no donation processor, messaging, or growth system. From that discovery call, I immediately shifted the strategy. This was not just a website build. This was organizational positioning.
3. Platform Migration & Infrastructure Setup
Problem
GoDaddy free site. No ownership. No scalability.
Solution
- Professional Squarespace setup
- Domain configuration for cityarchers.org
- Scalable site architecture
- Zeffy donation system build
This foundational layer was essential. Without this, nothing else matters.
4. Messaging Architecture Development
Extracted core themes: Archery as non-combative sport, character building, scholarship pathways, and urban access. Safety and focus as pillars. This moved City Archers from “after school club” to: Alternative Athletic Corridor for Urban Youth. That language shift matters.
5. Website Strategy & Structure
Core Pages
Home, About, Programs, Advocacy & Scholarships, Leadership, Donate, Contact
The website was built to attract donors, school partners, and establish credibility. Not just look good. Function strategically.
6. Donation System Integration
Platform: Zeffy
Implemented professional, fee-free donation forms with recurring options. This allowed City Archers to immediately receive funds. Before this, donations had nowhere to go.
7. Organizational Board Development
Refined clear presentation and bios for governance visibility and leadership credibility. This moved City Archers from hobby program to legitimate nonprofit organization.
8. Advocacy & Scholarship Positioning
Strategy Shift: We positioned Archery as a concussion-free scholarship sport corridor to colleges like Campbellsville and Kentucky Christian University. Archery becomes opportunity infrastructure.
9. Operational Structure Planning
Developed project boards for assets, messaging refinement, and tracking. The board became a command center, not a messy email thread.
10. Brand & Growth Strategy
Aligned future goals: high school sport recognition and tournament hosting. The website was built to scale into tomorrow's vision, not just represent today.
11. Results Delivered
Squarespace built & launched. Domain professionally connected. Client transferred as administrator. City Archers moved from Vision with no infrastructure To Operational nonprofit with credibility.
12. Leadership Impact
What Michael built in the field: confidence and character. What I built digitally: infrastructure and legitimacy. Together, that is sustainable impact.